Materials Tracking for Steel Projects

Turn steel deliveries into searchable, defensible project data.

Steel deliveries still arrive on paper. Decisions still depend on knowing what showed up.

Materials Tracking connects those two realities without changing how teams retain documents.

Field teams capture a digital record of each Bill of Lading at delivery. Versatile turns that record into searchable delivery data, so project managers can confirm material status, verify invoices, and defend decisions weeks or months later.

What shows up on the truck becomes visible in the system within one business day of upload.

Why This Matters

Steel project success depends on timely access to delivery information. When that information lives in binders, trailers, or photos, teams lose time and margin.

When material status is unclear:

• Crews wait to start sequences
• PMs chase paperwork to approve invoices
• Teams rely on memory when disputes surface later

Materials Tracking gives teams a shared source of truth for what has arrived on site, backed by documentation that holds up.

Core Problem

Steel deliveries generate critical information, but it lives in the wrong place.

Bills of Lading arrive on paper, get stored in trailers, and disappear when teams need answers fast. Verifying delivery turns into phone calls, binder searches, and guesswork. By the time questions come up, the people who saw the delivery are already on the next job.

The Result

Delivery data becomes usable the moment steel arrives.

Teams can confirm material availability before work starts, verify invoices without chasing paperwork, and pull proof of delivery long after the truck is gone.

What Materials Tracking Helps You Do:

• Confirm what steel has actually arrived on site
  • Verify delivery before starting a sequence. No trailer searches. No guessing.
• Create defensible proof of delivery
  • Access delivery records weeks or months later for billing, claims, or disputes. Documentation wins when memory fades.
• Approve invoices with confidence
  • Confirm billed materials arrived before approving payment, without manual cross-checks or blind trust.
• Make delivery data usable across the project
  • Delivery information becomes searchable, shareable, and accessible from the field or the office.

Key Features:

Mobile BOL Scanning - Field crews scan paper Bills of Lading at the gate using the mobile app. Documentation is captured the moment the truck arrives.

Screenshot placement: Mobile app BOL scan flow on a phone, taken at the yard or trailer

Automated Data Extraction - Versatile reads scanned BOLs and extracts key receiving data like piecemarks, quantities, and load numbers. Static images become structured, searchable data.

Side-by-side view of scanned BOL image and extracted fields.

Digital BOL Archive - Every BOL is stored in a centralized, web-based archive. Users can search, filter, and view original scans alongside extracted data.

Screenshot placement: BOL archive list view with filters and document status indicators.

Processing Status Visibility - Clear indicators show whether a BOL is processed or needs attention due to an illegible scan, so teams know when follow-up is required to keep data accurate.

Site Inventory View - All received materials roll up into a single consolidated inventory list. Users search by full or partial piecemark and see total quantities delivered.

Site Inventory table with piecemark search and quantity totals.

Source Traceability - Each piecemark links back to the exact BOLs it arrived on, creating a clear audit trail from delivery to documentation.

Business Impact

• Eliminates delivery-related delays
  • Crews confirm material availability instantly and avoid “call and search” downtime before work starts.
• Reduces financial risk
  • PMs approve invoices based on verified delivery data. Payments match what is proven to be on site.
• Strengthens claims and dispute defense
  • Every delivery is backed by time-stamped documentation tied directly to quantities and piecemarks.
• Improves clarity without adding field burden
  • Field crews scan once. Versatile handles the rest. No extra steps. No manual data entry.
• Turns paperwork into project intelligence
  • Bills of Lading stop being dead paper and start supporting real decisions that protect schedule and margin.

“Before this, confirming deliveries meant digging through binders or calling whoever had the paperwork. Now we can check delivery status in minutes and move on.”

— Steel Project Manager

FAQs:

Does Materials Tracking replace paper Bills of Lading?

No. Versatile creates a digital record for visibility and verification. Original paper documents remain part of existing retention practices.

How soon is delivery data available after upload?

Delivery data becomes visible in the system within one business day of the BOL being uploaded.

Can I search for a specific piecemark?

Yes. You can search using full or partial piecemark names and see total quantities delivered.

Can I trace a piecemark back to its delivery documentation?

Yes. Each piecemark links directly to the BOLs it arrived on, providing a clear audit trail.

Is this tracking physical yard location?

No. Materials Tracking confirms delivery status. It shows what has arrived on site, not exact physical placement in the yard.